If you work in an office building, chances are good that you have some sort of fire plan in place but that nobody really talks about it or worries about it. This is a huge issue. You need to make sure that you protect your employees, customer information, and your company's physical property from fires by making sure that it is very difficult or nearly impossible for a fire to occur. Here are some tips for making sure that your office is at as low a risk for a fire as possible.
1. Reduce Paper Piles
Your first step is eliminate any piles of paper that you might have. Although piles of paper are not going to cause a fire in themselves, they will easily make the fire spread more quickly if any fire ever gets to them. Inboxes and outboxes tend to be the worst culprits of piles of paper. In order to greatly reduce the piles of papers that you have lying around, you should consider digitizing your inboxes. Make it mandatory for employees to send all papers to each other electronically by scanning documents and emailing them to each other. Another option would be to have a limit for how long any piece of paper can stay in one area before it is filed away properly or recycled. Doing this will make it much easier for you to keep piles of paper under control, therefore greatly limiting your fire risk.
2. Make Sure Every Employee Knows How to Use the Fire Extinguishers
Your next step is to make sure that every employee is comfortable using the fire extinguishers. Your employees are likely going to be the ones that discover the fire first and in order to be sure that they stay safe, you need to feel confident that they know how to use the fire extinguishers. To do this, have a fire marshal or some other person from your local fire department come in and teach a class about how to use the fire extinguishers. Teach all new employees that get hired as part of their orientation.
3. Make Sure Your Electronic Equipment is Serviced Regularly
Finally, you want to be sure that your electronic equipment is serviced regularly. This will allow you to catch any frayed cords or any other electrical items that, when not in proper working order, could be fire hazards. This will also help you extend the life of your electronic equipment.
For more information, talk to a fire protection engineering specialist.